How do you manage your current ? Would you consider your processes best practice? Do your processes work for you and your team?
If you are finding it is a overly lengthy, frustrating battle to get it to the printer and it takes weeks or maybe months of to and fro, with excessive time spent chasing up suppliers for content, creatives for layouts and other departments for sign off, then your workflow might benefit from catalogue production software.
Do you run around trying to find out who is doing what at any given time? Are there multiple versions on the go, confusing the process and causing delays? Are there endless meetings involving too many printouts and too many spreadsheets? Do you find yourself at proof 15 or beyond before it’s finally signed off and ready to be sent to the printer? Catalogue production software can help you avoid these common print production frustrations.
Here are 10 great benefits from adopting catalogue production software, such as Retailpath.
1. Your job and everything needed for it is centralised
Instead of having to chase up emails, spread sheets, word documents and pdf’s, they are all within the individual job and accessible when you need to reference them.
2. Communication is contained and accessible
All communication is filed within the job online for easy reference. Collaborating with your team and external stakeholders
3. Know job status at a glance
Want to know the status of a particular job or know which pages are with the studio, been reviewed by the legal department, or which pages are already approved? With software, that information is readily available online at any time.
4. Multiple users can work on one project at the same time
Does marketing need to populate certain pages with products while legal looks over others to make sure they’re compliant, at the same time that other pages are in the studio being worked on? With catalogue production technology, multiple users can be working at the same time.
5. Access is controlled
Have you got your content all signed off and you don’t want anyone making any last minute changes while legal looks over the compliancy issues? You can set access so everyone only sees or can change what they are responsible for.
6. Managed deadlines
Being able to set open for review periods and sign off deadlines means you wont have to constantly chase stakeholders to meet deadlines to keep the project moving.
7. Alterations and Proofs are managed
Proof rounds can be scheduled so that relevant staff have to finalise content before a deadline. Also it means that people aren’t able to add more changes after deadline, holding up production. Staff are still able to keep working on the material after the nominated deadline, but those changes will not be visible to studio until the next scheduled Proof round. By regimenting Proof rounds, you can cut down on proofs and maximise alterations.
8. Sign off managed
You can set sign off targets so that the project cannot proceed unless it has been seen and approved by nominated users. This is particularly useful for compliancy and legal issues.
9. Can share with everyone, or just one person
Your can share the latest proof with the entire team, or just the one person or department that it needs to be viewed by.
If you’d like to review the workflow to identify areas for improvement, every change is logged with times, dates and the name of the user who made the change, making the entire process transparent.